The president’s unofficial ‘filing system’ involves tearing up documents into pieces, even when they’re supposed to be preserved.
Solomon Lartey spent the first five months of the Trump administration working in the Old Executive Office Building, standing over a desk with scraps of paper spread out in front of him.
Lartey, who earned an annual salary of $65,969 as a records management analyst, was a career government official with close to 30 years under his belt. But he had never seen anything like this in any previous administration he had worked for. He had never had to tape the president’s papers back together again.
Armed with rolls of clear Scotch tape, Lartey and his colleagues would sift through large piles of shredded paper and put them back together, he said, “like a jigsaw puzzle.” Sometimes the papers would just be split down the middle, but other times they would be torn into pieces so small they looked like confetti.
It was a painstaking process that was the result of a clash between legal requirements to preserve White House records and President Donald Trump’s odd and enduring habit of ripping up papers when he’s done with them — what some people described as his unofficial “filing system.”
Under the Presidential Records Act, the White House must preserve all memos, letters, emails and papers that the president touches, sending them to the National Archives for safekeeping as historical records.
But White House aides realized early on that they were unable to stop Trump from ripping up paper after he was done with it and throwing it in the trash or on the floor, according to people familiar with the practice. Instead, they chose to clean it up for him, in order to make sure that the president wasn’t violating the law.
Staffers had the fragments of paper collected from the Oval Office as well as the private residence and send it over to records management across the street from the White House for Larkey and his colleagues to reassemble.
“We got Scotch tape, the clear kind,” Lartey recalled in an interview. “You found pieces and taped them back together and then you gave it back to the supervisor.” The restored papers would then be sent to the National Archives to be properly filed away.
Lartey said the papers he received included newspaper clips on which Trump had scribbled notes, or circled words; invitations; and letters from constituents or lawmakers on the Hill, including Senate Minority Leader Chuck Schumer.
“I had a letter from Schumer — he tore it up,” he said. “It was the craziest thing ever. He ripped papers into tiny pieces.”
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Lartey, 54, and Young, 48, were career government officials who worked together in records management until this spring, when both were abruptly terminated from their jobs. Both are now unemployed and still full of questions about why they were stripped of their badges with no explanation and marched off of the White House grounds by Secret Service.
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Trump has a habit of ripping up all of his paper — his own "filing system" of sorts. Officials working in records management spend their days taping them back together to avoid violating Presidential Records Act https://t.co/SxhurtBzmC
— Annie Karni (@anniekarni) June 10, 2018
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